Smart Project Management for WordPress — Free to Start
Taskbuilder is a free WordPress project management plugin that helps you organize tasks, track projects, manage teams, and collaborate efficiently — all from your WordPress dashboard. It delivers a complete project and task management system without leaving your website..
Taskbuilder is a powerful WordPress project management plugin that organizes your work so your team always knows what to do and how to get it done.
Unlimited Projects
Create and manage unlimited projects without any restrictions.
Taskbuilder also includes a Public Projects feature. Public projects are visible to all registered users on your website. Even if a project is not assigned to a specific user, they can still view and access it.
Tasks within public projects are also visible to all registered users. Users can access and view these tasks even if they are not directly assigned to them.
Unlimited Tasks
Create and manage unlimited tasks without any restrictions. There are no limits on task creation, allowing your team to plan, organize, and track work freely.
Kanban View
The Kanban board is a powerful and popular project management tool that helps you visualize your workflow with clarity.
Tasks are organized as cards, making it easy to manage and track progress. Simply drag and drop task cards between columns to update their status and keep your workflow moving smoothly.
List View
Get a complete overview of your tasks in a powerful list format.
Track status, priority levels, deadlines, and essential task details without opening each task individually.
Everything you need — at a glance.
Email Notification
Stay informed with instant email notifications for important actions.
You can customize email notification templates for events such as:
Task creation
Project creation
Project status changes
Task status updates
Discussions and comments
User assignments
Personalize each email using custom text and dynamic replacement macros to automatically include relevant project and task details.
Checklist
Task Checklists make it easy to break down complex tasks into simple, actionable steps. Create unlimited checklists, track item completion, and automatically update task progress in real time — so your team always knows what’s done and what’s pending.
Manage Projects & Tasks From Frontend
Using shortcodes, you can organize and manage projects and tasks directly from the frontend of your website — without accessing the WordPress dashboard.
wppm_projects – Manage projects from front-end.
wppm_tasks- Manage tasks from front-end.
wppm_tasks_calendar – Use Calendar on front-end(pro feature).
wppm_tasks project =”insert project name here”- If you want to display only selected project’s task on page, you can add attribute as project name to tasks shortcode. It will only display tasks of selected project.
wppm_public_projects_tasks = Display public project’s tasks from frontend.
wppm_gantt_chart project =”insert project name here”- You can access Gantt Chart from frontend. You have to give project name as parameter in shortcode (pro feature).
Simply add these shortcodes to any page or post to enable frontend project and task management.
Discussion
Effective project management requires seamless communication between everyone involved.
With Taskbuilder’s built-in Discussions feature, team members can collaborate directly within both projects and tasks. Users can:
Start discussions inside projects and tasks
Post comments and replies
Upload attachments and share files
Communicate in one centralized place
Comments can be added directly from the open project or task view, keeping all conversations organized and easy to track.
You can also enable email notifications for new comments to ensure no important updates are missed.
To enable email notifications, navigate to:
Dashboard → Projects → Email Notifications → Project and Task Notifications → New Comment
Flexible Custom Status Management
Every team works differently — and Taskbuilder adapts to you.
Create and customize task and project statuses to align perfectly with your workflow, whether it’s “In Review,” “Waiting for Client,” “On Hold,” or anything else your process requires.
Work your way. Not the other way around.
Flexible Categorization & Priority Control
Stay organized with complete flexibility.
Define custom task priorities to highlight what matters most.
Create project categories to group and manage projects efficiently.
Tailor your workflow to match your business structure.
Visual Task Scheduling with Calendar View
Plan smarter and never miss a deadline.
View all upcoming and due tasks in an intuitive calendar layout. Simply drag and drop tasks to reschedule them instantly.
With frontend calendar access, team members can stay updated without entering the WordPress admin panel.
Advanced Custom Fields for Tasks
Every project is different — and Taskbuilder adapts to your needs.
Create custom text, number, dropdown, and date fields, file upload to gather precise information during task creation. Customize your task forms to match your business requirements and improve workflow clarity.
More control. Better organization.
- Working of Taskbuilder
Create & Define Your Project
Start by creating a project and setting its start and end dates. While creating a project, you can assign users with specific roles:
Manager – Can manage the entire project and all associated tasks.
Co-workers – Can collaborate and work on assigned tasks.
This ensures proper responsibility and structured project control.
Break Projects into Tasks
Divide your project into manageable tasks.
Users assigned to the project can create tasks.
Managers can create tasks and assign them to co-workers.
Tasks can be prioritized and given due dates to help teams focus on what matters most.
This makes it easier to organize workflow and meet deadlines efficiently.
Enhance Task Details
You can extend task information using the Custom Fields Add-on, allowing you to capture additional data during task creation.
Manage from Frontend (Optional)
With the BuddyPress Integration Add-on, you can manage projects and tasks within groups directly from the frontend, improving collaboration and user engagement.
Track Task Progress
Once tasks are assigned:
Users can add checklists within tasks.
Task progress updates automatically based on checklist completion.
Progress is displayed as a percentage in the task list.
Managers and admins can easily monitor progress across all tasks.
Visualize with Gantt Chart
Task progress is also visible in the Gantt Chart view, giving you a timeline-based overview of the entire project.
Filter & Organize Work
Users can apply filters such as:
Overdue
Completed
In Progress
This helps quickly locate tasks and projects based on their status.
Track Time Spent
With the Timer Add-on, you can calculate how much time is spent on each individual task, helping measure productivity and resource allocation.
Measure Productivity
Use additional views and tools like:
Calendar View
Gantt Chart
Reports Add-on
Email Piping
Recurrent Task addon
Overdue Add-on
Due Date Reminder addon
These features help you analyze task performance and improve team productivity
Discover the Experiences Shared by Our Valued Customers
Simple and yet powerful frontend PM plugin with time tracking
Simple and Powerfull
Perfect for my basic task tracking needs
